How to Get a Document Notarized in the Philippines

Business establishments and government agencies often require notarized signatures to avoid fraud among contracts and other legal documents. A notarized document will serve as proof that the said document has been officially verified by an independent party who in turn had verified that the people signing the document are who they say they are. Notarized documents are also self-authenticating, meaning signers need not testify in court to verify the authenticity of their signatures.

Remember that notary publics are usually not lawyers and cannot offer legal advice so you have to read and understand the contents of your document before having it signed and notarized.

Finding a Notary

Finding a notary is easy. You can find them at places where their services are needed like in municipal halls, banks, law offices, government agencies, courthouses, and on business areas.

Documents that Need to be Notarized

There are different documents that need to be notarized. Most common among them are affidavits, sworn statements, Power of Attorney, medical documents, and documents that transfer assets to another person like wills, deeds, and trusts. So before going to a notary public, make sure that the document you have really requires a notarized signature.

Procedure

Notary PublicThe process of notarizing a document may vary from place to place, but generally, the most common procedure is as follows:

Step 1: Documents

Bring the unsigned document to the notary public. Do not sign the document ahead of time. The notary public will not entertain documents already signed without their presence. Bring proper identification so the notary public can verify your identity. Proofs of identity should be valid. Among those widely accepted are passport, driver's license, TIN, SSS ID, and NBI Clearance. The notary's discretion will be exercised on clients who lost their ID's on floods, fires, and other similar disasters.

Step 2: Verification

The notary public will verify who you are based on your identification. He/She will check your documents. In the case of affidavits, most notary publics have a prepared document for you to sign.

Step 3: Signing of Documents

If your identification and document are clear, he/she will ask you to sign the document. The notary will also observe if you are signing under duress or if someone is with you and is forcing you to sign against your will.

Step 4: Witness

Among the signatories of the document is at least one credible witness who is personally known to either the notary public or to the individual signing the document.

Step 5: Recording

The notary will then record the transaction on his/her journal. The date and place of the transaction will be logged on the journal along with all the details.

Step 6: Notary Stamp

If everything went well, the notary will then stamp the document with an official public stamp or seal. Your document is now notarized.

Payment

Notarial fee varies depending on the place and the type of document you want to notarize.

Power of Attorney

In case of a person acting as representative for someone, a notary will take extra measures to ensure the identity. An authorization letter will be required before conducting business with the representative. It is advisable that the representative acting on someone else's behalf should bring the document that gives you authority. The notary will look at it to help verify the legality of the document and your identity.




9 responses to “How to Get a Document Notarized in the Philippines”

  1. Eric Alonzo says:

    Hi, how much is the cost to notarize a 2.5M Php deed of property sale in Manila. Thanks.

  2. MONA LIZA R. ESGUIA says:

    can u give me a notarized request or authorization to present in social security system to get a photocopy or valid certification of my late partner’s sss e4 form? it was turned into ash when fire incident happen in our place year 2010.

  3. MONA LIZA R. ESGUIA says:

    can I have a notarized request or authorization to present in social security system to get a photocopy or valid certification of my late partner’s sss e4 form? his copy turned into ash when fire incident happened in our place year 2010. hope to hear a good news from ur good office

  4. Mark Anthony Bautista says:

    Hi! I’d like to know how to ontain a document that was notarized in the past (1968)? I mean the government agency where I can obtain the records. Thank you.

  5. Atty. S says:

    Hi, just to correct your article: ALL NOTARY PUBLIC ARE LAWYERS. Only members of the Philippine bar are allowed by the courts to notarize documents.

    If the person notarizing your document is NOT a lawyer, then that’s a fake notary public. Always ask for their roll of attorney number and IBP number.

  6. angie l wiley says:

    Hi,Document is not notarized and recorded in archive is it legal.

  7. joli quentin kansil says:

    i need to have my new Will notarised and witnessed. would prefer to have it done in bonifacio or makati.

  8. Earl says:

    Hi, what will i bring zerox or original copy? Because im not at home right now i just have a copy in my USB just print on it.

  9. Chona Daniels says:

    How can we get a notarized authorization for my kids to travel In Abroad if their Father don’t have any Valid Identifications?

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